STUDIO OPERATION TRAINING

Standard Operating Procedures · Technical Workflows · Checklists for Flawless Live Classes

Core Responsibilities A/V Hardware Broadcast Platforms Troubleshooting Departure Protocols

🏢 Studio Ops Playbook· 📋 12 Slides· 🎯 Zero-Disruption Live Classes

02Overview

What's Inside

⚡01

📷02

📡03

🔄04

🛠️05

🚪06

03Core Rules

The Prime Directive

🚫

⏰

Punctuality

Arrive 15 mins before shift

🏠

Availability

Remain in studio throughout shift

✅

Setup

Complete Opening Form; verify equipment

📢

Issue Reporting

Immediate escalations to Floor TL

🎓

Class Management

Punctual starts; strict web app data entry

🌙

End of Day

Proper shutdown; complete Closing Form

04Proficiencies

Baseline Certifications

💻

Adobe Premiere Pro · OBS · Slide Map · Zoom · Note3

🎥

Camera operation · Microphone adjustments · Basic tech troubleshooting

🖥️

Computer literacy · Google Suite — Sheets, Docs, Gmail

05Hardware

A/V Hardware Blueprint

📷 Camera Settings

ISO / Gain0 dB

Irisf/3.0 – f/3.7

White Balance5600K

Shutter Speed1/60

⚠️ Turn ON backlight for Canon

💡 Lighting & Audio

Softbox Bulbs4

Simpex Brightness50 – 70%

Color Temp5500K

Mic Level–12 dB ideal

✅ Stand Alone light also in use

06Platforms

Broadcast Ecosystem

🎥

Interactive face-to-face video calls for immediate doubt clarification

☁️

PW's official platform for exclusive paid content via PenPencil Admin

▶️

Free access for marketing, revenue generation, and wider accessibility

🌐

Replicates classroom structures across multiple centers simultaneously

07Workflow

Daily Studio Workflow

🌅 Arrival

Fill Opening Form
Lights → Maxhub → System → Mic → Cameras
Check batteries

→

📋 Pre-Class

Check WebApp Sheet
Get PPT 10 mins prior
Convert to PDF (Note3)
Demo recording

→

🎬 Post-Class

Stop recording
Note3 → PDF & share
Compress (HandBrake)
Edit (Premiere) & Upload via VPN

→

🌙 End of Day

Collect feedback forms
Fill Closing Form
Verify all tasks done

T–15Channel ON

▸

T–10Teacher enters

▸

T–1Send notes

▸

T+15Compress

▸

T+20Edit complete

08OBS Studio

Broadcast Engine Config

⚠️ CRITICAL: Always open View → Stats to monitor performance before going live.

💾 Recording Path

📺 YouTube Stream

🔗 Custom RTMP

🔀 Multi-Platform

09Platform Execution

YouTube Live & AWS Live

▶️ YouTube Protocol

Check event: NOT auto-start, NOT private
Verify Allow Embedding is ON
Set OBS Screen 2 with "Teacher will be back soon" thumbnail
Always reset stream key post-session
Share notes within 15 mins

☁️ AWS Live Protocol

Activate FortiClient VPN → Pen Pencil V2
Turn channel ON 15 mins early
Management → Batch Category → Date → Edit Schedule
Open Slide Map V2 (3.8.0) before PPT/Note3
Click Pause in AWS before stopping OBS

10Zoom & Toolbelt

Zoom Webinar & SI Tools

🎥 Zoom Webinar Rules

Schedule using calendar blocks, not hard limits
Ensure timezone matches the host
Teacher enrolled on Zoom dashboard; log in 10 mins prior
Must click "END Webinar" to finish
Post-class: Upload to Secure Videos (MKV not supported)

🧰 SI Interactive Toolbelt

HandBrakeVery Fast 720p30 · Web Optimized MP4

SlideMapReal-time polls, 3D models, doubt solving

AnyDeskRemote faculty streaming from home

YounityYouTube polls & student doubt tracking

11Troubleshooting

Rapid Troubleshooting Matrix

IssueFix

🎙️ Mic DistortionSet Collar mic Low/Med · Target: –12 dB

📶 Live BufferingSource video on C Drive (SSD), not HDD

⏳ Video PendingEdit → Untick HLS → Update → Edit → Tick HLS → Update

🔴 Channel Not StoppingWait: "Channel is stopped" + "Channel stop initialized"

💡 Camera Lighting OffAperture 3.4/3.7 · Shutter 1/60 · ISO 0–6 · WB 6500

🔧 15-Day Health Check: Mandatory bi-weekly check of all hardware, software, and power backups.

12Departure

Studio Departure Protocols

☕ Short Break (Over 15 Minutes)

1Put computer system to sleep

2Turn off all softbox and studio lights

🌙 End-of-Day Procedure

1Verify all tasks complete in WebApp

2Hard power down: Lights, Systems, Cameras, Maxhub, Mics

3Fill out the Studio Closing Form

4Charge all used mic and camera batteries